Privacy Statement of
The Canadian Association of Geographers/
L'Association Canadienne des Géographes

Information about our Organisation and Web site

Modern information and communication technologies play a fundamental role in the activities of an organization like The Canadian Association of Geographers/L'Association Canadienne des Géographes.  We are committed to respecting and protecting the privacy and confidentiality of the personal information our members have entrusted us with. We are a national association based in Canada and through our journal, The Canadian Geographer, and the presentation of papers at the national and regional meetings, the CAG is committed to the dissemination of geographic research. Our principal activities are:

• Publication of a journal, newsletter and directory
• Annual General Meetings

Our privacy policy covers The Canadian Association of Geographers/L'Association Canadienne des Géographes and its Web site:

Providing Visitors with Anonymous Access

You can access our Web site home page and browse our site without disclosing your personal data.

The services and links of our Web site

Our Web site does not enable our visitors to communicate with other visitors or to post information to be accessed by others.

Our Web site includes links to third party Web service providers.

We do not use cookies on our Web site. We do not automatically log personal data nor do we link information automatically logged by other means with personal data about specific individuals.

Data Collection and Purpose Specification

We collect the personal data that you may volunteer while using our services. We do not collect information about our visitors from other sources, such as public records or bodies, or private organizations.

The main purpose for collecting personal information is to facilitate online payment. We also require a current mailing address in order to ensure delivery of CAG publications to each member. As well each member is entitled to be listed in the membership section of the CAG Annual Directory. Members reserve the right to request that they not be listed in the CAG Annual Directory by checking the box provided for this purpose.

Other personal information such as email addresses and telephone/fax numbers published in the CAG directory is for use between members and geography departments across Canada. Members reserve the right not to submit their telephone or fax numbers.

To access the table of personal data collected and purposes for which they are used, please click here

We may collect and use personal data for the additional purposes of:

• preparing statistics to help distinguish current trends within the geography community and if necessary address these trends. No individual names are ever used in statistics.

Disclosure and Visitor Choice

Where we disclose your personal data for the same purposes as those indicated in the table below, we provide you with the means to opt-out:

• by allowing you to omit "Background Information" at the point on the site where this data is collected

If we disclose your personal data for purposes which are different from those indicated in the table mentioned above, we will offer you the opportunity to consent to disclosure:

• by indicating in a box at the point on the site where the data is collected

Refund Policy

We will refund payment in full for a membership application within 30 days from the time that payment is received (cheque cashed/credit card charged).

Delivery Policy

Members will receive 4 journals per year, spring, summer, fall and winter; 6 issues of the newsletter, Feb, April, June, August, October and December; and a copy of the annual directory at year-end. The dates for delivery may vary from season to season.

Confidentiality / Security

We give you the option of using a secure transmission method to send us the following types of personal data:

• primary personal data (such as name and contact details)
• identifiers (such as credit card details, Web site password)

We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from:

• unauthorised access
• improper use or disclosure
• unauthorised modification
• unlawful destruction or accidental loss

All our employees and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitors' personal data.

We ensure that your personal data will not be disclosed to State institutions and authorities except if required by law or other regulation.

• going to our website www.cag-acg.ca and clicking on My Profile.

You may challenge the data that we hold about you and, where appropriate, you may:

• erase the data
• amend the data
• complete the data

If you have an enquiry or concern about our privacy policy, please contact:

"We reserve the right to change the terms of this Privacy Policy".